Request For Proposals Collections Management System NMC RFP CMS01-01

October 10, 2014


The National Music Centre (NMC) needs a comprehensive Collections Management System (CMS) that is capable of physical asset management, digital asset management, and the capacity to enable easy secondary use of collections assets in marketing, exhibitions, programs, and web content.

NMC’s collection is at the heart of all NMC activities and collection assets are used by the program team (exhibitions, artist residencies, education, etc.), and by our marketing team (web development, publicity, etc.). NMC believes in making as much use as possible of a collection asset across many disciplines and departments.

It is also important to NMC that this system be cost effective. NMC intends to work with a provider that has extensive experience in the museum and cultural heritage sector.

NMC’s current collection includes the following primary digital source material and object metadata:

  • Oral histories, both as high resolution audio and video files
  • Audio recordings of NMC’s historic musical instruments and sound equipment being used by artists
  • Digital images and videos of artists using NMC’s historic musical instruments and sound equipment
  • Digital images of NMC’s static collections/archival materials
  • Digital images of collections being preserved
  • Digital records for each collections object

NMC requires a CMS that can perform a number of standard collections management functions. The CMS will need to be integrated into the NMC technology infrastructure, including the website and other databases. The CMS should also be adaptable to changing technology advances, transferable to new systems as technology changes and evolves.

About NMC

The National Music Centre gives Canada a place that amplifies the love, the sharing, and the understanding of music. Its vision is to become a national catalyst for discovery, innovation, and renewal through music. NMC is home to the histories and memories of music in Canada, with a growing collection of unique and iconic musical instruments and sound equipment.

Designed by Allied Works Architecture, the new National Music Centre will be a 160,000 square-foot, architecturally stunning destination in the heart of Calgary’s East Village. Located at the corner of 9th Avenue SE and 4th Street SE, it will be an iconic structure that is expected to attract 150,000 visitors annually. The state-of-the-art building will use the latest best practices in exhibitions design and public programming. It will resonate with the community by way of expanded programming, including education, performance, entertainment, recording, artist incubation, and community building collaborations—both in Calgary and across the country.

The building will also incorporate NMC’s largest artifact, the iconic King Eddy Hotel, its famous bar and soon-to-be restored neon sign (the reconstructed building is being completely renovated and will meet modern standards), as well as permanent exhibitions galleries (known as stages), business offices, classrooms, conference rooms, and other spaces.

Across our nation, the soundtrack of Canadian culture plays daily. It connects us, creates links to our past, engages us in the moment, and awakens inspiration for the future. Music in Canada will now have a place to call home—the National Music Centre.

Contact Information

For more information on this Request For Proposals – Collections Management System and access to the complete collection of RFP documents, including all of the Appendices, please contact the NMC’s Contracting Manager at

Link to Merx here.

Download full PDF here: RFP CMS01-01 Content Management Systems

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